Clear, reliable audio is non-negotiable for a successful event, and the right microphone can make or break your sound quality. Whether you’re hosting a conference, product launch, panel discussion or awards ceremony, choosing the right microphone setup ensures your speakers are heard, your recordings are crisp, and your audience remains engaged. Here’s how to make the best choice for your event’s needs.
Understand the Types of Microphones Available
There’s no one-size-fits-all microphone for live events. The best choice depends on your format, venue, and speaker preferences. Common types include:
- Lavalier microphones – Small, clip-on mics perfect for presenters who need freedom to move without holding anything. They’re discreet and ideal for keynote speakers or presenters on the move.
- Handheld microphones – Great for panels, interviews, and audience Q&As. Their robust build and ease of use make them a staple.
- Headset microphones – A favourite for fitness instructors and high-energy presenters, these offer excellent sound isolation and consistent positioning.
- Gooseneck microphones – Often seen on podiums and lecterns, goosenecks are ideal for static speakers addressing a large audience.
Match the Microphone to the Venue
Different event spaces present different acoustic challenges. A large ballroom will require a very different microphone setup than a small breakout room.
For larger venues, directional microphones (like cardioid or supercardioid) help reduce ambient noise and focus on the speaker’s voice. In more intimate spaces, omnidirectional mics may suffice, but careful monitoring is still required to avoid feedback.
Voice clarity in large auditoriums increases significantly when microphone placement and directionality are tailored to the room’s reverberation profile.
Consider Wireless vs. Wired Setups
- Wired microphones are generally more affordable and reliable but limit movement and create cable clutter.
- Wireless microphones offer flexibility and freedom of movement, ideal for dynamic presentations and interactive sessions. However, they require careful frequency coordination to avoid interference, especially in areas with lots of electronic equipment or multiple AV setups.
If using multiple wireless mics, it’s worth using a digital wireless system with automatic frequency selection to avoid cross-talk and signal dropouts.
Think About the User
Not every speaker is tech-savvy. Choose a microphone that aligns with the comfort level of the user:
- For someone who gestures a lot or moves around: lavalier or headset mics are best.
- For panel speakers passing between each other: stick to handheld.
- For speeches from a fixed location: gooseneck podium mics work well.
Ensure that speakers are briefed on proper microphone technique—distance, direction, and when to mute/unmute—before they go on stage.
Always Have a Backup Plan
Microphones can fail—batteries die, cables disconnect, and wireless signals drop. Always have:
- A spare handheld mic available at side-stage
- Extra batteries for wireless mics
- A backup lapel mic ready to clip on quickly
Most wireless mic issues at live events are due to frequency interference or power failure—both of which are avoidable with preparation.
AV Hire
Choosing the right microphone setup isn’t just about sound—it’s about delivering your message with clarity and professionalism. By assessing your venue, understanding speaker preferences, and preparing for contingencies, you can ensure flawless audio and a seamless audience experience.