Not all AV hire companies near you are created equal. A good AV hire company won’t just hand over a kit list, they’ll take the time to understand your event goals and build a setup that supports them. If your AV partner isn’t asking the following questions, it might be time to look elsewhere.
1. What Are the Objectives of Your Event?
Are you launching a product, sharing knowledge, or building engagement? The purpose should shape every AV decision. This question shows the supplier is aligning tech with outcomes, not just offering off-the-shelf packages.
2. Who Is Your Audience?
A conference for 300 delegates needs a different setup than a charity gala for 30 VIPs. Ask yourself: Will the audience be in-person, remote, or both? What kind of interaction do you want?
3. What’s the Venue Like?
Good AV suppliers will either visit the venue or request a floor plan. They’ll want to know ceiling height, ambient lighting, and access points. Venues with high ceilings or lots of glass can present specific acoustic and lighting challenges.
4. What Content Will Be Shared?
Slides, videos, live demos, or remote contributors all need different AV support. A supplier should tailor the setup based on the type and complexity of content.
5. What’s Your Budget?
A trustworthy AV partner won’t push you to spend more than you need. They should instead help you prioritise within your budget—for example, investing in sound quality over elaborate stage design if clarity is key.
6. What’s the Schedule?
They should ask for a running order or agenda to anticipate changes in lighting, sound, or camera requirements. Tight transitions need tight AV coordination.
7. Do You Need Support On the Day?
Some clients assume AV support is included, only to find they’re on their own come event day. The best suppliers offer full-service delivery—including setup, operation, and breakdown.
Conclusion
Your AV supplier should feel like a partner, not just a provider. If they’re asking smart questions, they’ll likely deliver smart solutions. At Ellievision AV, we work collaboratively to ensure your event is unforgettable for all the right reasons.